UK Tenders: Live Soft FM Contracts

The University of Edinburgh will shortly be going out to tender via a Restricted Procedure to engage suitably qualified, resourced and experienced suppliers to provide window cleaning services across the estate. The University of Edinburgh is procuring window cleaning services across a large and diverse estate, including historic listed buildings and modern facilities, spanning multiple campus locations. The requirement is for a prompt, efficient and consistently high-quality service delivered year-round (52 weeks), with capacity to flex to changing priorities and emerging needs. Suppliers are expected to work collaboratively with University representatives and operate in a way that minimises disruption, as many buildings will be occupied during service delivery. Window cleaning requirements include both planned/programmed cleans and reactive/short-notice cleans. For planned works, cleaning will be scheduled in advance and must be delivered to agreed timescales, with early notification to the University if issues arise that may affect delivery. For reactive requests, the University requires a same working day response to enquiries, with a quotation and agreed delivery timescales within 24 hours. Predominant cleaning method is expected to be reach and wash, however some buildings will require alternative access methods such as rope access/abseiling and MEWPs, and bidders must demonstrate capability to deliver these safely and compliantly. A key operational feature is significant peak demand during defined periods, with a requirement for sufficient staffing, vehicles and equipment to deliver high volumes within short timescales. Quality sign-off is required following completion of cleans (by the University’s nominated representative). Contractors are responsible for taking due care of University fixtures and fittings and must report any defects discovered (e.g., broken or defective windows, hinges, safety catches) and any accidental damage immediately, in line with contract reporting procedures.

Region

UKM75

Value

£560K

Closes

12 Oct 2026

Published

28d ago

The University of Edinburgh will shortly be going out to tender via a Restricted Procedure to engage suitably qualified, resourced and experienced suppliers to provide window cleaning services across the estate. The University of Edinburgh is procuring window cleaning services across a large and diverse estate, including historic listed buildings and modern facilities, spanning multiple campus locations. The requirement is for a prompt, efficient and consistently high-quality service delivered year-round (52 weeks), with capacity to flex to changing priorities and emerging needs. Suppliers are expected to work collaboratively with University representatives and operate in a way that minimises disruption, as many buildings will be occupied during service delivery. Window cleaning requirements include both planned/programmed cleans and reactive/short-notice cleans. For planned works, cleaning will be scheduled in advance and must be delivered to agreed timescales, with early notification to the University if issues arise that may affect delivery. For reactive requests, the University requires a same working day response to enquiries, with a quotation and agreed delivery timescales within 24 hours. Predominant cleaning method is expected to be reach and wash, however some buildings will require alternative access methods such as rope access/abseiling and MEWPs, and bidders must demonstrate capability to deliver these safely and compliantly. A key operational feature is significant peak demand during defined periods, with a requirement for sufficient staffing, vehicles and equipment to deliver high volumes within short timescales. Quality sign-off is required following completion of cleans (by the University’s nominated representative). Contractors are responsible for taking due care of University fixtures and fittings and must report any defects discovered (e.g., broken or defective windows, hinges, safety catches) and any accidental damage immediately, in line with contract reporting procedures.

Region

UKM75

Value

£560K

Closes

12 Oct 2026

Published

28d ago

The University of Edinburgh’s Accommodation, Catering and Events (ACE) is seeking contractors for cleaning services to a range of student accommodation. This will include full lease end cleans, with the main periods of peak being May through to September and also a flexible resource for weekly cleans, which are unable to be covered in house. There is also a requirement to support commercial cleaning, including hotels and quick turnaround cleans following overnight stays. The nature of the requirement can lead to extreme periods of peak and a need for flexibility in the pool of resources available across all areas. To support this and attract sufficient competition for all requirements, the University is proposing a lotted framework. Proposed lots are; Lot 1: Lease End Cleaning (Including Specialist Cleaning) – Covers all planned and reactive lease end cleans and allows for specialist cleaning (Including carpet and Upholstery) Maximum 8 suppliers . Lot 1 will require the cleaning of approximately 5817 rooms from June to September and 4698 in September only. Lot 2: Commercial Cleaning – Covers all commercial cleaning. Cleaning on this lot includes hotels and therefore has different requirements to Lots 1 and 3, including the standard. Maximum 3 suppliers. The number of rooms to be cleaned will depend on bookings received. Lot 3: DOMUS Cleaning*: This is a separate lot due to the 24-hour turnaround requirement and the need to service multiple properties across the city within the same day. Properties are typically tenement-style flats (1–7 bedrooms) with a kitchen and shared bathroom(s). Access may involve multiple stair flights, with flats located from ground to fourth floor, and parking is often limited.2 suppliers. Lot 3 will require 885 rooms to be cleaned between May and September (based on 65% occupancy level)

Region

UKM75

Value

£2.2M

Closes

21 Sept 2026

Published

2mo ago

The University of Edinburgh’s Accommodation, Catering and Events (ACE) is seeking contractors for cleaning services to a range of student accommodation. This will include full lease end cleans, with the main periods of peak being May through to September and also a flexible resource for weekly cleans, which are unable to be covered in house. There is also a requirement to support commercial cleaning, including hotels and quick turnaround cleans following overnight stays. The nature of the requirement can lead to extreme periods of peak and a need for flexibility in the pool of resources available across all areas. To support this and attract sufficient competition for all requirements, the University is proposing a lotted framework. Proposed lots are; Lot 1: Lease End Cleaning (Including Specialist Cleaning) – Covers all planned and reactive lease end cleans and allows for specialist cleaning (Including carpet and Upholstery) Maximum 8 suppliers . Lot 1 will require the cleaning of approximately 5817 rooms from June to September and 4698 in September only. Lot 2: Commercial Cleaning – Covers all commercial cleaning. Cleaning on this lot includes hotels and therefore has different requirements to Lots 1 and 3, including the standard. Maximum 3 suppliers. The number of rooms to be cleaned will depend on bookings received. Lot 3: DOMUS Cleaning*: This is a separate lot due to the 24-hour turnaround requirement and the need to service multiple properties across the city within the same day. Properties are typically tenement-style flats (1–7 bedrooms) with a kitchen and shared bathroom(s). Access may involve multiple stair flights, with flats located from ground to fourth floor, and parking is often limited.2 suppliers. Lot 3 will require 885 rooms to be cleaned between May and September (based on 65% occupancy level)

Region

UKM75

Value

£2.2M

Closes

21 Sept 2026

Published

2mo ago

The University's Accommodation, Catering and Events (ACE) service operates a range of essential catering facilities that support students, staff, visitors and commercial activities across the University. To ensure continuity of these critical services, the University supplements its permanent workforce with temporary agency staff during periods of increased demand, seasonal peaks, planned events and where unforeseen staffing shortages arise. Agency workers are engaged only where the existing permanent workforce is insufficient to meet operational requirements, helping to maintain service continuity, customer experience and contractual commitments. The purpose of this procurement is to establish a Framework Agreement with suitably experienced staffing providers that have the capacity and capability to supply high-quality catering personnel at short notice, as and when required. The Framework value is indicative and non-committal. This project is looking to establish a new framework agreement with suppliers who have the resource and capacity to work with the University to provide catering staffing resources as and when required.

Region

UKM75

Published

3mo ago

The University has a requirement for a supplier to provide a catering delivery service to handle requirements that cannot be fulfilled by the in-house service from ACE (Accommodation, Catering & Events). The supplier needs to be able to fulfil catering requirements throughout the year and be able to deliver to multiple areas across the University. It is required to be competitively priced and at a specified quality and health & safety standard.

Region

UKM75

Value

£5.0M

Closes

24 Oct 2025

Published

1y ago

ACE uses agency staff at times of high demand for its services to keep them open and running, in order to facilitate the delivery of contracted business. There are recognised difficulties with sourcing the required volume, quality and standard of staff through currently available avenues and within the timeframes required, therefore the aim of this framework is to ensure ACE are in the best possible position to source staff for their estate. This project is looking to establish a new framework agreement with suppliers who have the resource and capacity to work with the University to provide catering staffing resources as and when required.

Region

UKM75

Value

£3.6M

Closes

10 Oct 2025

Published

1y ago

Following further consideration of UKRI's requirements and recent government guidance concerning national security considerations, UKRI has determined that the proposed contract constitutes an exempted contract under paragraph 25 of Schedule 2 to the Procurement Act 2023. Accordingly, UKRI will not be proceeding with the procurement process contemplated during the preliminary market engagement, and no further procurement activity under the Procurement Act 2023 will be undertaken in relation to this requirement. The information set out in the remainder of this notice should therefore be disregarded. The purpose of this Preliminary Market Engagement Notice is to inform the market that UKRI will soon be tendering the Supercomputing hardware for the Next National Supercomputing Service based at the University of Edinburgh and to also arrange pre-market engagement meetings with vendors attending SC25. The UK Compute Roadmap (July 2025) https://www.gov.uk/government/publications/uk-compute-roadmap/uk-compute-roadmap sets out the vision for "a world-class compute ecosystem that provides a platform for innovation, growth and opportunity across the economy." This includes the investment of "up to £750 million for a new national supercomputer service in Edinburgh" as announced by government at the June 2025 spending review. The Next National Supercomputing Service (NNSS) will provide a compute infrastructure for the UK's research and innovation communities to utilise cutting-edge modelling, simulation and AI workflows: a key component of the UK government's ambition. The current estimated budget for the Supercomputing System is in the range of £300m - £330m(including VAT). The supercomputer will be an owned asset of UKRI with the hosting service provision responsibilities undertaken by Edinburgh Parallel Computing Centre (wholly owned by Edinburgh University). The applicability of the Social Value Act (SVA), tackling wider social, economic, and environmental benefits is considered for procurements, and as such, vendors will be expected to comply with UKRI's Responsible Procurement Charter ( https://www.ukri.org/publications/responsible-procurement-charter/ ). UKRI intends to conduct pre-market engagement events during November 2025. UKRI's market engagement plan will comprise of the following steps, which are intending to run sequentially with vendors participating in each step as applicable: Step 1 - Respond to this Notice UKRI would like to hear from the following vendors: • Large scale supercomputer manufacturers • High performance storage providers • Supercomputer CPU and GPU manufacturers Please email supercomputer@ukri.org to express an interest in this requirement. Step 2 - Arranging meetings at SC25 and the Market Engagement Questionnaire UKRI will arrange meetings at SC25 with relevant suppliers and we will also issue a market engagement questionnaire to these suppliers w/c 20th October 2025. Step 3 - In-Person Engagement (SC25 Nov 16-21, 2025 - St Louis) UKRI wishes to arrange face to face pre-market engagement meetings with vendors that are in attendance at SC25 during Nov 17-20, 2025 at St. Louis. UKRI, DSIT and the Supercomputer Procurement Group members will be present at the meetings. Please email to supercomputer@ukri.org using the following title 'UKRI-5244 - SC25 In-person Engagement' to register your interest and provide available meeting options between the 17th -19th November. The duration of these meetings would be up to 2 hours at UKRI's discretion. Please note that the date relating to the publication of the contract notice is tentative and is subject to approval of the Business Case by the relevant UK Government departments (including Department for Science Innovation and Technology and HM Treasury) All future tender documentation will be made available via UKRI's e-sourcing portal and potential bidders should register on this portal to ensure they have access to all tender documentation when the tender is published.

Region

UK - United Kingdom

The solution must encompass: EPoS tills to include hand-held POS, with integrated payment options and merchant services. Digital ordering via a mobile application, enabling: Order & Pay at Table through QR code scanning or similar Order-ahead for collection (Click & Collect) Order for delivery to pre-set locations Self-service kiosks for fast, intuitive customer ordering, with integrated payment options Customer reward options applicable & redeemable across all digital ordering, kiosk and EPoS channels. For example: loyalty programmes, meal deals, multi buys, digital stamp-cards, vouchers and gift cards. Barista and kitchen display systems/screens (KDS) to streamline order management and fulfilment from all order channels Customer Relationship Management solution to bring all sales and customer data together to provide meaningful insights into customer behaviour and spending patterns, allowing for targeted marketing strategies and personalised offers. two.3) Estimated date of publication of contract notice

Region

NUTS codes UKM75 - Edinburgh, City of two.2.4) Description of the procurement

The University of Edinburgh’s Accommodation, Catering and Events (ACE) is seeking contractors for cleaning services to a range of student accommodation. This will include full lease end cleans, with the main periods of peak being May through to September and also a flexible resource for weekly cleans, which are unable to be covered in house. There is also a requirement to support commercial cleaning, including hotels and quick turnaround cleans following overnight stays. The nature of the requirement can lead to extreme periods of peak and a need for flexibility in the pool of resources available across all areas. Lot 1: Lease End Cleaning (Including Specialist Cleaning) – Covers all planned and reactive lease end cleans and allows for specialist cleaning (Including carpet and Upholstery) Maximum 8 suppliers . Lot 1 will require the cleaning of approximately 5817 rooms from June to September and 4698 in September only. Note, these are indicative figures. two.2.5) Award criteria

Region

NUTS codes UKM75 - Edinburgh, City of two.2.4) Description of the procurement

Value

£2.2M

Closes

21 Sept 2026

The solution must encompass: EPoS tills to include hand-held POS, with integrated payment options and merchant services. Digital ordering via a mobile application, enabling: Order & Pay at Table through QR code scanning or similar Order-ahead for collection (Click & Collect) Order for delivery to pre-set locations Self-service kiosks for fast, intuitive customer ordering, with integrated payment options Customer reward options applicable & redeemable across all digital ordering, kiosk and EPoS channels. For example: loyalty programmes, meal deals, multi buys, digital stamp-cards, vouchers and gift cards. Barista and kitchen display systems/screens (KDS) to streamline order management and fulfilment from all order channels Customer Relationship Management solution to bring all sales and customer data together to provide meaningful insights into customer behaviour and spending patterns, allowing for targeted marketing strategies and personalised offers. two.2.5) Award criteria

Region

NUTS codes UKM75 - Edinburgh, City of two.2.4) Description of the procurement

Closes

16 Oct 2026

ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Catering Assistants – estimate 15+ on very busy days; and - Plate Waiters/Silver Service Staff – estimate 50+ on very busy days. Please be aware that these figures are given in good faith but may not be representative of future demand. two.2.5) Award criteria

Region

NUTS codes UKM75 - Edinburgh, City of two.2.4) Description of the procurement

It is proposed this procurement will be conducted through the use of the Restricted Procedure. The evaluation process shall be as follows. Stage 1- Pre-Qualification via the submission of the completed SPD (Scotland). Bidders must pass the minimum standards (pass/fail) sections of the SPD (Scotland). These can be found within the qualification envelope of PCS-T. Statements detailing the specific requirements can be found within Section III 1.1, 1.2 & 1.3 and of the Contract Notice. Bidders must complete the technical envelope in PCS-T. The responses to these statements will be scored as per the scoring methodology. SPD Technical Envelope Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example, if a question is weighted 10 percent and your submission scores 3 points out of 4 for that question then you will receive 7.5 percent out of a possible 10 percent. A 50%minimum threshold will apply, whereby only bidders achieving a total score greater or equal to 50% for their responses to the SPD scored questions will be considered for shortlisting. The top six (6) Bidders based on the scored questions will be invited to submit a bid in response to the subsequent Invitation to Tender (ITT). Where the number of bidders meeting the selection criteria is below the minimum number, the University may continue the procedure by inviting the candidates with the required capabilities. In any event, the number of candidates invited shall be sufficient to ensure genuine competition at ITT stage. Stage 2- Invitation to Tender (ITT) The University will evaluate all shortlisted bidders’ ITT submissions via undertaking a Technical and Commercial evaluation. The ITT will be weighted at 60% Technical and 40% Commercial. The weightings of each technical question will be detailed within the ITT. Technical Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example, if a question is weighted 10% and your submission scores 3 points out of 4 for that question then you will receive 7.5% out of a possible 10%. A60%minimum technical threshold will apply (48% after technical weightings are applied). Each bidder achieving a score greater or equal to 50% will only then progress through to the commercial evaluation. For the Commercial evaluation, the Bidder who submits the lowest-cost bid will be awarded the maximum score and others will be awarded a pro rata score in relation to the lowest bid. The technical and commercial scores will then be combined to give each bidder an overall total score and to calculate the winning bidder. Bidders can choose to bid for either one or both Lots. Where a bidder opts to bid for both Lots, they will need to state their preference between Lot 1 and Lot 2. The top scoring Bidder will be appointed to each Lot. two.2.5) Award criteria

Region

NUTS codes UKM75 - Edinburgh, City of two.2.4) Description of the procurement

Value

£560K

Closes

12 Oct 2026