mytender.io pitches "first drafts in minutes, not days." The platform uploads your tender documents, shreds the requirements, runs retrieval-augmented generation over a knowledge base of your past bids, and drafts answers. SharePoint, Salesforce, and Google Drive integrations sit on top.
The product works. It works best for one particular user: a bid team running 10+ submissions a year that already has a content library worth feeding into the RAG system. If that's not you, the maths gets harder.
- mytender.io is sector-agnostic AI bid drafting. No baked-in cleaning, security, or grounds vocabulary.
- Pricing isn't published. SaaS subscription tier, scaled per seat. Mid-market for an SME, mid-tier for an enterprise team.
- Built around content libraries. Drafts get better as you upload past bids. Without that library, the first 10 outputs are generic.
- Doesn't include tender discovery. You still need Contracts Finder, Find a Tender, or a paid aggregator to find work.
- Doesn't qualify your fit before drafting. Generates a response whether or not you can win the contract.
- CleanTender Pro at £99/mo bundles UK Soft FM discovery + qualification scoring + unlimited drafts with cleaning, security, and grounds vocabulary baked in.
What's in this comparison¶
- What mytender.io does
- Where it wins
- Where it falls short for SMEs
- What CleanTender does instead
- Side by side
- Verdict
What mytender.io does¶
Three layers. A document parser that ingests the tender pack and extracts requirements. A RAG engine that searches your knowledge base of past bids for relevant content. A drafting model that stitches the two together into a first-draft response. Iterate, edit, submit.
Strong on collaboration. Multiple users can work on the same draft. Reviewer comments, version control, integration with the corporate document stack. The product is shaped by the workflows of in-house bid teams who'd otherwise be running on Word, SharePoint, and a junior bid writer's memory.
Where mytender.io wins¶
- Content library win. If you have 50 past bids in a SharePoint folder, the RAG system mines them and your first draft has your real-world voice in it from minute one.
- Team collaboration. Three people on the same response without version-control war.
- Integration depth. SharePoint, Salesforce, Google Drive. Useful when bidding sits inside a wider sales operation.
- Document parsing. The parser handles 200-page ITT packs without you copy-pasting requirements.
- If you're a 5+ person work-winning team running 10+ submissions a year, mytender.io earns the subscription.
Where it falls short for SMEs¶
Three real costs the marketing copy doesn't mention.
- Cold-start problem. Without a knowledge base, the RAG system has nothing to retrieve. The first dozen drafts read like generic AI output. You either spend weeks uploading and tagging past responses, or you accept generic drafts during the ramp.
- Sector-agnostic vocabulary. The platform doesn't know what BICSc, BS 7858, COSHH, or PPN 002 mean unless your library covers them. A sector-agnostic AI bid tool drafting for a cleaning tender misses the compliance vocabulary buyers score on.
- No tender discovery. mytender.io drafts; it doesn't find. You still pay separately for Contracts Finder saved-search alerts (free) or a paid aggregator like TenderLedger or Tracker (£600 to low-five-figures a year).
What CleanTender does instead¶
- Curated UK Soft FM feed (cleaning, security, grounds, waste, catering, pest, FM bundles) pulled from Contracts Finder + Find a Tender.
- Qualification scan reads the contract pack and scores your stored 30+ field profile in under 30 seconds. Goes/no-goes the bid before you commit a weekend.
- Selection Questionnaire drafts in the standard sections (Company Overview, Relevant Experience, Quality Assurance, Staff Training, Vetting, Social Value, COSHH or BS 7858 by sector). Unlimited on Pro.
- Daily matched-tender email alerts. New notices that score above your threshold land in your inbox the morning they're published. One-click unsubscribe in every email.
- Sector vocabulary baked into the prompts. BICSc, ISO 9001/14001/45001, CHAS, SafeContractor, SMAS, Constructionline, SIA ACS, BS 7858/7499/7958, BS EN 1276, EN 14476, COSHH, TUPE, National TOMs, PPN 002, Procurement Act 2023.
- Pricing public. £99/mo or £990/yr Pro. Free tier to browse the directory.
Side by side¶
| Feature | mytender.io | CleanTender Pro |
|---|---|---|
| UK tender discovery feed | No | Yes (Soft FM) |
| Contract pack parser | Yes (full document upload) | Yes (slug-based, faster) |
| Qualification fit scoring | No | Yes (30-sec scan) |
| Bid drafting | Yes (RAG over your library) | Yes (sector-tuned, no library required) |
| Sector vocabulary | Whatever your library has | Cleaning, security, grounds baked in |
| Team collaboration features | Yes (multi-user, comments, integrations) | Single-user (per-account) |
| Pricing | SaaS subscription, not public | £99/mo or £990/yr |
| Best for | 5+ person bid teams with 10+ bids/year and a past-bid library | 1 to 4 person SMEs running 4 to 12 bids/year |
mytender.io vs CleanTender. mytender.io pricing not published; SaaS-tier per seat.
Verdict¶
- 5+ person bid team with a content library, running 10+ bids a year. mytender.io earns the subscription. The collaboration and integrations are real value.
- 1 to 4 person SME running 4 to 12 bids a year, no past-bid library. CleanTender Pro at £99/mo. Discovery + qualification + drafts bundled, sector-tuned, no cold-start problem.
- Per-bid bidder running 1 to 3 submissions a year. SwiftBid at £149 to £749 per bid. No subscription, pay only when you bid. No content library required.
Our wider bid writer vs AI bid tool comparison runs the per-bid maths across human writers, mytender.io, SwiftBid, AutogenAI, and CleanTender so you can size the right tool to your bid volume.
Sources
- Procurement Act 2023 · The framework AI bid tools must align with under PPN 017
- Procurement Policy Note 017 · Supplier disclosure of AI use in tender responses
FAQs
Frequently asked questions
- Pricing isn't published. SaaS subscription, scaled per seat. Public reports put it in the mid-market for SMEs and mid-tier for in-house enterprise bid teams. Annual rather than per-bid. Worth requesting a demo and a written quote before committing because the actual price varies by team size and integration scope.
- Probably not. mytender.io's value comes from the RAG engine retrieving content from your past bids. A small cleaning business without a library of 30+ past responses doesn't get that retrieval value. The first 10 drafts will read like generic AI. CleanTender at £99/mo bundles tender discovery + qualification + drafting with cleaning vocabulary baked in, so the cold-start problem doesn't apply.
- No. mytender.io is a drafting platform. You still need a discovery layer (free saved-searches on Contracts Finder + Find a Tender, or a paid aggregator like TenderLedger or Tracker Intelligence). Most mytender.io users pair it with at least one tender-source subscription on top of the platform fee.
- Different scope. mytender.io is sector-agnostic AI drafting that reads your content library. CleanTender is Soft FM-vertical (cleaning, security, grounds, waste, catering, pest, FM bundles) and bundles tender discovery + fit scoring + drafting in one £99/mo subscription. CleanTender's drafts have cleaning and security compliance vocabulary baked in by default; mytender.io picks it up only if your past bids contain it.
- Yes, but you'll need to feed it the per-sector content. mytender.io itself doesn't know what an SIA ACS audit, BS 7858 vetting, or PAS 91 reference is unless your knowledge base contains those terms. Sector-tuned alternatives like CleanTender include them by default; mytender.io is a generalist platform you teach with your own data.